Draft Minutes for the Berry Forum Committee Meeting
Monday 13 July 2026 8.30am at the Uniting Church
Present: Ian Hendry (Chair), Stuart Coughlan (Secretary), Judith Ball, John Morgan, Peter Saul, and Mary Beare. Apologies: Keith Brodie, Gail Paton, Laurie Watson and David Brawn
Minutes of Meeting held on 26 May- Approved
Actions arising: None
CCB engagement model
- Annual grant up to $1,000 – application process to be resolved. Our estimated annual costs $600 for meetings, website.
- CCB Guidelines abolished on 30 June.
- 950 email addresses currently on Forum newsletter mailing list.
Incorporation
- Special resolution, Constitution and Code of Conduct were circulated in a newsletter.
- Register of members – list of newsletter subscribers has been prepared for register
- Forum meeting on 16 July – 75% vote required of those attending
- Form A2 application for registration ready to be lodged after vote on Thursday
- The existing management committee will continue to administer the affairs of the Association pending the election of a committee by the members under the Constitution at the next General Meeting in October.
- Website amended – membership, objectives, Constitution, Code of Conduct and membership application form uploaded
Berry Hotel: DA lodged. 28-day notification period from 9 July to 5 August. Draft parking shortfall submission being reviewed by Michael Logan of Terraffic.
Stuart to present parking figures to Forum meeting and seek endorsement to put in Forum submission. A newsletter will provide information for submissions.
Flood Risk Management Plan
Update on recommendations. No funding in Council Budget for 2026-27. Earliest funding 2027-28 and activation 28-29. Recommended that David and John lobby Ward Councillors and then approach Mayor.
Forum Meeting 16 July: Special resolution for incorporation; Hotel DA briefing -Car parking issues
Facebook: Update on access to page – David K. work in progress
Next Committee meeting – 3 August 8:30 am
Next Forum meeting – 16 July 7:30pm
Meeting closed 9:40am